Employment

Faculty, Staff, & Administrator Opportunities

Director of Institutional Advancement

Position Overview:
The Director of Institutional Advancement reports to the Head of School and serves as a member of the Leadership Team. The Director works closely with the Head of School and the Board of Trustees in providing visionary leadership to the school's friend and fundraising efforts and constituent relations (parents, alumnae, parents of alumnae, grandparents, and friends) in support of the school’s Mission, Hallmarks, and Strategic Plan.

The Director is responsible for overseeing the school’s efforts to identify, cultivate, solicit, and steward major gifts. The Director spends at least 80% of the time on activities directly related to nurturing the relationships with donors who have the capacity to make significant gifts (of $25,000 and more) to the Academy through capital or endowment gifts.

The Director of Institutional Advancement serves as the director for any capital or endowment campaigns, working closely with the Head of School and Board of Trustees in designing and executing a campaign strategy to help ensure the success of the school’s fundraising efforts. The Director manages the operations of campaigns, including staffing, overseeing strategy, and coordinating Campaign Committee work.

Essential Job Functions:
Leadership
● Provides direction and support to the Head of School in fulfilling her advancement responsibilities, ensuring prudent use of her time.
● Leads strategic planning for advancement which is driven by and supports the school’s Mission, Hallmarks, Strategic Plan, and priorities.
● Assists the Head of School in providing support to the Board of Trustees, including utilizing the talents and ideas of the Board to expand Notre Dame's fundraising efforts.
● Develops strong working relationships with Trustees and other key constituents of the school.
● Provides periodic analysis of advancement program results and status to the Head of School and the Board of Trustees.
● Collaborates with the Director of Development, Director of Alumnae, and Parent Liaison in the vision, direction, and oversight of the school’s Institutional Advancement Program.

Major Gifts Program
● Personally contacts, develops relationships, solicits, and stewards major gift prospects and donors.
● Finalizes specific strategies for the cultivation and solicitation of major donor prospects and reviews prospect strategies regularly for refinement
● Develops long-range plans for current and prospective donors' involvement in the life of the school.
● Develops and manages a program that engages the Head of School, other leadership team members, Trustees, and volunteers in stewarding major gift donors.
● Manages tracking of endowment funds, including background information on donors, fund purpose, gift amount, market value, and use of funds.
● Ensures that donors are provided with annual reports on endowment performance, market value of fund, and use of endowment income.

Campaign Leadership and Management
● Engages, coordinates, and translates campaign plans into action, including but not limited to committee structure and goals, participation of Board of Trustees, and advancement staffing.
● Manages prospect identification, evaluation, assignment, and tracking to ensure the success of the campaign, including the assignment of prospects to volunteers, and preparing prospect proposals and meeting scenarios, including personalization for each prospect.
● Coordinates events to support the campaign, including cultivation events.
● Manages systems tracking and reporting on gifts and ensures pledge fulfillment.

Requirements:
● Bachelor’s degree in Marketing or related field. Master’s Degree preferred.
● Minimum of five (5) years of successful fundraising experience, including prior capital campaign experience.
● Proven track record of creatively building and leading successful teams.
● Deep appreciation and understanding of the independent school environment and the ability to articulate its values and vision, internally and externally.
● Superior communication skills both written and spoken with strong interpersonal, organizational, and managerial skills.

Apply:
To apply for this position, candidates should submit materials to Dawn Ford by September 15, 2022.
● Current resume
● Cover letter expressing interest in the position and outlining professional strengths
● List of five professional references. No references will be contacted without the permission of the applicant.
● Writing sample and any other materials that might help the committee better understand relevant aspects of their candidacy and potential fit with Notre Dame.

Registrar

The Academy of Notre Dame de Namur, an independent Catholic school for young women located in Villanova, Pennsylvania, is seeking a Registrar starting in 2022. Faculty and staff are actively engaged in the Notre Dame community and embrace the mission and values of St. Julie Billiart and the Sisters of Notre Dame de Namur. The Registrar supports the Academic, Enrollment, Finance, and Technology Departments by supporting and maintaining student data and its uses within the school’s Student Information System (SIS), Veracross. The Registrar contributes positively to employee morale, maintains a professional, pleasant demeanor to all constituencies, maintains confidentiality on school matters both on and off campus, and supports the mission of the school. This 12-month position reports to the school’s Director of Information Resources and Technologies.

GENERAL DUTIES:

Maintain accurate and cumulative accounts of student records throughout the life cycle of the student:
- Support Admissions, Finance and Technology departments in the onboarding process for new students, and the re-enrollment process for returning students
- In coordination with Enrollment and Finance, spearhead midyear acceptance and withdrawal processes for the school, including: informing all departments of changes, making necessary adjustments in the SIS and assisting with any transcript transfer/withholdings
- Work alongside the Enterprise Database Manager to distribute, update, and approve Online Forms submissions
Assist all departments in the Student Information Systems migration, specifically with regards to student academic data
Compile and maintain accurate student and faculty attendance records
- Assign substitutions in response to teacher absences
- Reassign classrooms based on student accommodations, when necessary
Create yearly student and teaching schedules after course selection for Middle and Upper School
- Work alongside the Associate Head of School to develop a schedule for the Advisory program
- Provide accurate teacher scheduling information to the Finance to ensure appropriate teacher compensation
- Assist Director of Information Resources and Technologies with the onboarding, scheduling and end of quarter grades for the Online School for Girls
- Work alongside Academics to develop special school schedules, when needed
- Participate in discussions involving potential schedule changes for the school
Head scheduling and form completion for school-wide standardized testing, including (but not limited to): SAT/PSAT exams, AP exams, and qualifying exams
Maintain and update school-wide calendar
Generate and update student reports when needed, including: progress reports, GPA calculations, standardized test scores, and transcripts
Respond to parent and school inquiries with regards to student data in a timely manner, including adjustment of parent/family contact information
Assist all departments with collecting and highlighting trends of student life, such as club activities, to help provide the most welcoming and successful environment for students.
Ensure school data practices are compliant with any regulating body, maintain utmost security with data, and stay up-to-date with best practices in student data management.

QUALIFICATIONS:

Bachelor’s Degree
Experience in Education, Teaching, and/or Data Management, specifically within a school environment strongly preferred.

COMPETENCIES REQUIRED:

Strong communications skills with various constituencies, including students, faculty, parents, college representatives, and administration
Comfortable with database management, database security, and general maintenance
Experience working within Macintosh and Windows operating systems
Experience with Microsoft Office productivity and Adobe applications
Comfortable within a Google environment
Comfortable working in a group environment and working independently
Ability to solve complex technical and scheduling problems alongside the appropriate department(s)
Extremely organized with exemplary attention to detail
Excellent ability to research and navigate problems within the system

Interested candidates should send a resume to Tyler Gaspich, Director of Information Resources and Technologies, at tgaspich@ndapa.org.

Long-Term Substitute Teacher - Upper School Science

The Academy of Notre Dame de Namur, an independent Catholic school for girls located in Villanova, Pennsylvania, seeks a long term-substitute Upper School Science Teacher beginning October 17, 2022. This position will cover an approximate three-month period. The ideal candidate is a dynamic and student-centered individual versed in current trends and emerging ideas in education. This candidate will inspire students to learn Biology and AP Environmental Science; be enthusiastic about faith-based, all-girls’ education; have a familiarity with instructional technology; and enjoy working within a team setting of shared ideas and feedback for growth. S/he should be passionate about teaching Biology and Environmental Science and be able to relate concepts and principles to students' everyday lives. S/he must be a team player with initiative, good judgment, and solid problem-solving and communication skills.

The Upper School Science Teacher:

Teaches Biology and AP Environmental Science
Delivers engaging science curricula
Exhibits strengths in educational technology
Establishes a culture of positive communication with students, colleagues, and parents; responds to messages and inquiries in a timely manner
Demonstrates comfort and skill engaging diverse learners
Creates an inclusive and equitable classroom/work environment
Maintains a safe, orderly and supportive classroom

Qualifications

Bachelor’s degree in a life science or related subject; Master’s degree preferred
3+ years of upper school teaching experience
Demonstrated knowledge of subject content, curriculum, and methodology of effective teaching
Skilled in the use of instructional technologies to enhance learning and deliver content
High degree of cultural competency and commitment to girls’ education

Interested candidates should send a resume and cover letter, along with three professional references, to Ms. Erin Pratt, Director of Upper School, at epratt@ndapa.org.

Grounds/Maintenance Technician

The Academy of Notre Dame de Namur, located in Villanova, PA, is recruiting for a Grounds/Maintenance Technician for this 12-month position. This position will join the Operations team to perform day to day maintenance of the school’s property.

GENERAL DUTIES:

Performs grounds maintenance, such as cutting grass with the use of gas-powered weed trimmers, hedge trimmers, and gas-powered edgers.
Assists in the removal of snow and ice from parking areas and pedestrian walkways with the use of gas-powered snow blowers, shovels, and ice melt products.
Assist with garden bed planting and landscaping on school grounds.
Ensures athletics events are set up as per the direction of the Athletics Department.
Performs minor electrical and plumbing repairs, i.e., installation of wall switches and receptacles, re-washering of faucets and installation of waste traps.
Performs inspections of HVAC equipment, i.e., changing of filters, replacing belts and greasing bearings).
Performs structural maintenance activities, i.e., painting school exteriors and minor roof repairs.
Maintains and organizes mechanical rooms, garage, and maintenance office.
Responds to and takes appropriate actions in the event of emergency or critical incidents to resolve, confine, or prevent potentially injurious or hazardous conditions.
Performs regular preventive maintenance and cleaning of equipment used; makes repairs within the scope of abilities.
Performs other tasks as assigned.

Physical requirements and work environment tasks involve the ability to exert heavy physical effort in heavy work, including climbing, balancing, stooping, kneeling, crouching, and crawling, as well as lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials weighing 20 to 50 pounds; may occasionally involve heavier objects and materials weighing up to 100 pounds. Tasks are regularly performed with potential exposure to adverse environmental conditions, such as strong odors, fumes, dusts, wetness, humidity, machinery, vibrations, temperature and noise extremes, disease, pathogenic substances, and toxic/poisonous agents.

High school diploma or GED is preferred. Previous related experience needed.

COMPETENCIES REQUIRED: Ability to operate maintenance, grounds, and custodial equipment. Ability to apply common sense understanding and to carry out instructions furnished in written (work orders) or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly. Ability to communicate effectively with all constituents in a school environment.

OTHER: Some duties may require after hours and weekend work, i.e., snow removal, floods, etc.

Interested candidates should send a resume to David Teasdale, Director of Operations, at dteasdale@ndapa.org.

Coaching Opportunities

Upper School Diving - Head Coach

The Academy of Notre Dame de Namur, a private catholic all girls school in Villanova, Pennsylvania is seeking the following coaching position: Upper School Diving - Head Coach

Our coaches are actively engaged in the Notre Dame community, and embrace the mission and values of St. Julie Billiart and the Sisters of Notre Dame de Namur. Our coaches are responsible for coaching, character development and providing direction to student athletes so that they might achieve a high level of skill as well as an appreciation for discipline, sportsmanship and teamwork in their sport. This job requires you to interact thoughtfully and respectfully with student athletes, fellow coaches, staff, parents and community and well as follow the mission of the school. Positive communication strategies, organizational skills, and safety awareness are key requirements.

KEY ELEMENTS:

1. Follow and uphold the policies and mission statement of The Academy of Notre Dame de Namur.
2. Assist in planning, organizing, and directing their respected program.
3. Instruct and demonstrate skill sets and techniques necessary for individual and team development.
4. Ensure that team rules and regulations regarding conduct and eligibility of the athletes are clearly communicated and followed.
5. Plan, organize, advertise, and conduct tryouts for the program; inform Athletic Department and participants of final selections. Maintain the integrity of the selection process.
6. Consult with the Athletic Director regarding any off-season training programs including scheduling dates for summer camps/practices, uniform fitting, pre-post tryout informational parent meetings.
7. Attend informational parent meetings at the beginning of each season for all levels.
8. Create a safe environment conducive to learning and appropriate for the physical, social, and emotional development of students.
9. Work directly with the school athletic trainer in reporting injuries, teaching precautions and procedures to ensure staff/student safety and help students prevent injuries.
10. Model good sportsmanship behavior and maintain appropriate conduct toward opposing team, fans, parents, officials, spectators and community.

Applicants for this position must have previous High School and/or Middle school coaching experience. The applicants must possess a positive coaching philosophy, and excellent communication and organizational skills.